Getting the marquee right can be the most stressful aspect of planning any event. A marquee is essentially just a canopy that can be placed outdoors but they can have many uses; from holding business conferences to facilitating a post wedding banquet.

If you’ve decided that a marquee is right for you, there are several things you should know before proceeding and arranging hire. Read on to learn more.

  1. Know Your Guests

The most crucial aspect of planning your event is knowing exactly how many guests you expect to be in attendance. There is room for a margin of error but this shouldn’t be any more than 15% either way.

Cramming people in is never a good idea but then neither is hiring a marquee suitable for 100 people and only 10 showing up. Make a list and then reconfirm with all guests before getting in touch with a supplier.

  1. Be Mindful of Deadlines

You really do need to book in advance so don’t leave it to the last minute. This is even more important when your event is due to take place over a busy part of the year such as Summer.

You will usually be able to reserve a marquee with a small deposit, so if your dates do need to change, this may be accommodated by your chosen supplier.

  1. Consider the Extras

It is unlikely that you’re only going to need the marquee. Anything else you will require should also be noted as most suppliers will be able to provide additional support by way of suitable furniture and decorations.

If you’re planning a wedding, make sure you’ve looked into hiring tables, chairs, crockery and enough glassware to suit. Also look into where you’re expecting your guests to dance. Dance floors can also be hired as part of a marquee package.

  1. Stick to Your Budget

Costs can quickly rocket so keep track of all the costs you have incurred to date. There is a marquee available for every budget so don’t feel pressured to increase yours if you’ve already spent enough. Your supplier should be able to help you keep the costs down.

  1. Check in With Your Venue

Each venue will usually have their own policy in regard to the placement of marquees. Make sure that your venue is happy for you to erect one and agree the terms of condition for its installation and removal, especially if being removed the same day.

  1. Insurance

Any marquee supplier will need to have their own insurance policy. This should cover public liability should the worse happen and an accident takes place at your venue.

Following the tips outlined above should see your day pulled off without a hitch. Marquee hire is available across Melbourne and the surrounding areas so consult a local directory for a list of suppliers. Try to obtain satisfied user feedback if possible.

The right marquee can either make or break your event so make sure you get it right first time.

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